Fixtures and Match Day Secretary (Volunteer Role)
Why is this role available?
Belper United continues to grow both on and off the pitch, and that success has created new opportunities, and new demands, for the club. As we move forward, members of the existing Senior Leadership Team are transitioning into dedicated Commercial and Public Relations roles to help drive the club’s long‑term development, sponsorship, and community presence.
Because of this positive shift, we’re now looking for new volunteers to step into key operational roles. These positions aren’t replacing anyone – they’re part of strengthening the club’s structure so we can keep improving, stay organised, and support our players, coaches, and supporters in the best possible way.
This is a chance to join a club on the rise and play a meaningful part in its next chapter.
What is this role all about?
We’re looking for someone who loves football, enjoys being organised, and wants to play a key part in helping Belper United run smoothly on matchdays. As our Fixtures & Matchday Team Secretary, you’ll be the friendly link between the club, the league, referees, and our opponents.
You don’t need previous experience — just a calm head, good communication skills, and a willingness to help the team behind the scenes. This role is perfect for someone who enjoys being part of a club community and wants to make a real difference.
How much time will it take?
A typical week may require between two and six hours per week.
What you will be doing?
- Helping organise fixtures
- Confirming match details with the league, referees, and opposition teams.
- Keeping our fixture list up to date so everyone knows where they need to be.
- Helping rearrange games if the weather or other issues get in the way.
- Supporting matchday smoothly
- Making sure team sheets and match paperwork are sorted before kick‑off.
- Welcoming referees and ensuring they have everything they need.
- Helping the team and coaches with any matchday admin.
- Checking kit colours, kick‑off times, and basic competition rules.
- Being a friendly point of contact
- Communicating clearly with the league, other clubs, and our own players and staff.
- Passing on fixture updates, changes, or important information.
- Working with our media team so fixtures are shared correctly online.
- Keeping things compliant
- Making sure players are eligible to play and paperwork is submitted on time.
- Keeping simple records of bookings, suspensions, and match reports.
- Helping the club meet league and FA requirements (we’ll guide you through it).
- Working with the club team
- Making sure everyone has the right information ahead of each game.
- Producing programmes for our home games
- Collating information (features, photos, etc) for the programme
- Liaising with our graphic design artist to produce an electronic copy of the programme.
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- Friendly and approachable
- Good communicator
- Enjoys being organised
- Reliable and calm on matchdays
- Happy working as part of a team
- Comfortable using email and simple online systems (we’ll show you the rest)
- Liaising with our printer to ensure the programmes are available on match day.
What you’ll bring?
You don’t need to be an expert — we’ll support you every step of the way. Here are the qualities that help:Why this role matters?This role is one of the unsung heroes of grassroots football. By helping fixtures run smoothly, you’ll be:- Making matchdays easier for players, coaches, and supporters
- Helping the club build a strong reputation with leagues and officials
- Keeping everything running behind the scenes so the football can take centre stage
- Becoming a valued part of the Belper United family
What you’ll get out of it
- Being part of a welcoming, community‑driven club
- A chance to learn new skills and gain football admin experience
- The satisfaction of knowing you’re making a real difference
- Plenty of support from the committee and management teamFor more information or to apply for this key role, please contact Mark.Bartrum@BelperUnited.co.uk